Online waitlist & inquiries
Included
Included
Compare Kiddo with
Kiddo VS PROCARE
Procare runs the institution. Kiddo modernizes how families join.
Procare Online handles registration and fees—but tours are staff-scheduled and the parent experience feels institutional. Kiddo is pre-enrollment only while you keep Procare for operations.
Pre-enrollment tools, built in
9 core features
Kiddo9 of 9 included
Procare3 of 9 included
Last verified October 16, 2026
At a glance
Two different jobs, done well
Procare runs the center once kids are enrolled. Kiddo fills the seats before they are.
Kiddo
Pre-enrollment- Multi-location enrollment built in—not a bolt-on module or one account per site
- Waitlist, tours, applications, and deposits in one flow
- Per-location questions, comms copy, and workflow on/off
- Month-to-month pricing on published plans
Where Kiddo wins
- Find the right family still waiting for care quickly—search and filters for the hunt admins describe in other tools
- All-locations waitlist, location filters, and cross-campus search
- Parents rank location preferences; each site keeps its own intake and comms
- Enrollment-stage automations you can edit or turn off per center—not marketing drips
- Hands-on migration across locations and legacy tools
Procare
Center management- Broad center management platform
- Procare Online covers registration, fees, and funnel reporting on the web
- Waitlist and enrollment are one module of many
- Pricing is typically a custom quote by center size
Where Procare shines
- Established billing and attendance for operating centers
- Multi-site tools for larger organizations
- Wide partner ecosystem
- Familiar to many bookkeepers
Feature by feature
The things directors tell us decide it
IncludedLimitedPaid add-onNot available
Kiddo
Procare
Tour scheduling
Included
LimitedStaff-scheduled tour invites; no self-serve booking
Digital applications
Kiddo: required documents, enrollment statuses, and center-configured packet—not a drag-and-drop form builder
Included
Included
Enrollment deposits
Included
IncludedRegistration fees on online forms
Parent comms for inquiries, waitlist and enrollment
Included
LimitedTemplates & status automations; not full drip CRM
Waitlist priority rules
Included
LimitedPipeline filters; RoomRunner on some plans
Multi-location enrollment
Built-in all-locations waitlist, filters & search; per-site questions and comms
Included
LimitedMulti-school org tools; enrollment varies by site
Migration support
Included
Limited
Director enrollment reporting
Included
LimitedFunnel & pipeline insights (Procare Online)
Cost and plans
Try for free with transparent pricing
Kiddo
Published, month-to-month
Pricing based on center size, simple as that. No setup fees.
- No setup fee
- No add-on costs for waitlist tools
- Cancel any month
Procare
Custom quote
Varies by modules and licensed children.
- Optional modules (e.g. RoomRunner)
- Pricing varies by modules and licensed children (custom quote)
Why centers switch
Why centers leave Procare
Parent UX gap
Online registration exists, but the family journey still feels institutional next to consumer apps.
Tours stay manual
Families cannot book tour times themselves the way they expect in 2026.
Change takes time
Directors tell us enrollment improvements lag what they need while seats stay open.
Which is right for you
An honest gut check
Stay with Procare if…
- 01Pre-enrollment is a small slice of what you need today
- 02You rely on their billing suite and will keep it
- 03Basic waitlist tracking in Procare is enough
Choose Kiddo if…
- 01You run several locations and need all-sites waitlist search with per-campus questions and comms
- 02Admins struggle to find the right family still waiting for care quickly in your current setup
- 03You will keep Procare for billing but want families to self-book tours and pay deposits
- 04Waitlist priority rules matter more than manual waitlist reorder
Switching
Days, not months. We do the heavy lifting.
1
We audit
We review your Procare waitlist setup, forms, and family records.
2
We migrate
Families and waitlist data move over without re-entry on your side.
3
You go live
Staff train on enrollment workflows and parents get invites in one weekend.
I thought switching from our spreadsheet would be a project. Getting organized was easier than I expected, and now I wish we’d done it sooner.
Questions about Kiddo with Procare
Does Kiddo replace Procare?
No. Procare keeps running billing, attendance, and daily operations for enrolled children. Kiddo handles inquiry, waitlist, tours, applications, and deposits before families enroll.
Will I lose waitlist data?
How long does setup take?
Can we add Kiddo mid-year?
Do I need to retrain staff?
Questions about Kiddo with Procare
Does Kiddo replace Procare?
No. Procare keeps running billing, attendance, and daily operations for enrolled children. Kiddo handles inquiry, waitlist, tours, applications, and deposits before families enroll.
Will I lose waitlist data?
How long does setup take?
Can we add Kiddo mid-year?
Do I need to retrain staff?
We map your switch—or layer Kiddo beside tools you keep—and help move waitlist and enrollment data.
Ready to move enrollment off Procare?
Competitor details and pricing change often. Verify on each vendor site before you decide.